Whelm

Skip the tool juggling. Open Whelm, drop in your cut, and send a review link to clients and teammates. Set access with Custom Roles (view, comment, approve) and let people leave frame-accurate notes using Annotation and Markup Tools. When you upload a new pass, label it V2 and compare against V1 with Proof Comparison to see changes side by side. Comments thread right on the timeline, so editors can resolve items without hunting through emails. If a stakeholder is offline, they still weigh in later—the discussion stays organized and traceable. Use Due Date Tracking to set a deadline for approvals; Whelm pings the right people and highlights what’s late.

Turn feedback into action. Convert any comment into a task, assign an owner, and attach a snippet or still as a reference. Task Management and Status Tracking keep the team aligned from rough cut to final master. Chat within each task to avoid scattered messages, and use @mentions to pull in a colorist, sound mixer, or producer. Version Control ties every change back to the file it came from, so you always know which export fixed which note. Dashboards surface blockers, upcoming deliveries, and items waiting on external approval.

Kick off a job with agreements handled in the same workspace. Start from a template or upload your standard contract, fill in project details, and route it for e-signature. The Audit Trail logs who viewed, signed, and when—no more guessing. Once work begins, create a branded invoice that matches your studio identity using White Labeling. Pull line items from completed tasks or milestones, then send the bill with payment options like card or bank transfer. Automated reminders nudge late payers, and payment status updates the project so producers know when to release deliverables.

Keep assets tidy from pitch deck to final archive. Store masters, proxies, scripts, and artwork in the File Management System, organize them into folders, and share securely with File Sharing. Control visibility with granular roles for vendors and clients, and provide white-labeled portals when you need your brand front and center. If something goes wrong, roll back to an earlier cut with Version Control. At wrap, the complete history—files, notes, approvals, signatures, and payments—lives in one place, making handoffs, audits, or future revisions straightforward.